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Finance Tracker OS
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WHAT IT IS
Know where your money goes — every essential, every leisure, every fixed cost — categorized clearly so patterns become obvious.
An expense tracking system built inside Notion with six color-coded category databases (Essential, Leisure, Utility, Emergency, Fixed, Subscriptions). Every expense automatically reflects in both your Money and Month (Budgets) databases, keeping your full financial picture in sync.
1 Template
WHAT IT HELPS YOU DO
Categorize Spending and Spot Patterns Clearly
Log every expense in the right category for a clearer breakdown of your spending
Track one-time, recurring, and emergency payments in one organized space
Monitor subscriptions and fixed bills with billing cycles, expiry dates, and payment portals
Link each expense to the account it was paid from for accurate cash flow tracking
Review monthly totals automatically across all expense categories
Visualize spending patterns with overview charts and spot where you can cut back
Attach receipts and notes to each entry for reference and verification
Set up recurring templates to speed up repeated entries each month
A sneak peek inside
CORE FEATURES
Everything the system is built on.
Six Expense Categories
Essential, Leisure, Utility, Emergency, Fixed, and Subscriptions — each with its own structured table and color code
Monthly Expense Overview
Automatically aggregates totals from all categories into one monthly summary
Expense Categorization Guide
Color-coded reference table with definitions and examples, plus an AI prompt to help assign the right category
Subscription Tracker
Detailed breakdown of subscription types to help you classify memberships accurately
Overview Charts
Visualize spending distribution by category at a glance (Notion paid plan)
Extra Properties for Fixed Bills & Subscriptions
Track expiry dates, billing cycles, and payment portals
Confirmation Checkbox
Mark each payment as verified once confirmed in your account
Calendar Integration
Connect to Notion Calendar to view expenses by date
The Process
From duplicate to daily use.
Example entries
Multiple views
Flexible layout
Light / Dark
Any Notion plan
